REGIONAL DISTRICT OF NANAIMO

 

 

BOARD MEETING

TUESDAY, MARCH 9, 2004

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

PAGES

 

            1. CALL TO ORDER

 

2.                  DELEGATIONS

 

10-11 Tony MacGregor & John Van Beek, Greater Nanaimo Cycling Coalition re Commuter Challenge/Bike Week, May 30 – June 5, 2004.

 

            3. BOARD MINUTES

 

12-26    Minutes of the Board meeting held on February 10, 2004.

 

            4. BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

6.                  UNFINISHED BUSINESS

 

                        BYLAWS

 

                        For Adoption.

 

                        Bylaw No. 792.01 - Solid Waste Management Local Service Amendment Bylaw – District of Lantzville Incorporation. (All Directors – One Vote)

 

                        Bylaw No. 793.02 – Recycling & Compulsory Collection Service Amendment Bylaw – District of Lantzville Incorporation.  (All Directors – One Vote)

 

                        Bylaw No. 887.02 – District 68 E-911 Extended Service Amendment Bylaw – District of Lantzville Incorporation.  (All Directors – One Vote)

 

                        Bylaw No. 975.31 - Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw - District of Lantzville Incorporation.  (All Directors – One Vote)

 

                        Bylaw No. 975.32 - Pump & Haul Local Service Area Amendment Bylaw– T. Bates – 3794 Mallard Place – Area E.  (All Directors – One Vote)

 

                        Bylaw No. 1230.02 – Southern Community Transit Service Amendment Bylaw – District of Lantzville Incorporation.  (All Directors – One Vote)

 

27-28 Bylaw No. 1335 - Electoral Area ‘H’ Official Community Plan Bylaw. (All Directors except EA ‘B’ – One Vote)

 

7.                  STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

            7.1 ELECTORAL AREA PLANNING STANDING COMMITTEE

 

29-32                Minutes of the Electoral Area Planning Committee meeting held February 24, 2004.  (for information)

 

                        COMMUNICATION/CORRESPONDENCE

 

                        Mark Paulyshyn, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Mark Paulyshyn with respect to Development Variance Permit Application No. 90402 be received.

 

                        Andrew deCunha, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Andrew deCunha with respect to Development Variance Permit Application No. 90402 be received.

 

                        Daryl & Gail McDonald, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Daryl and Gail McDonald with respect to Development Variance Permit Application No. 90402 be received.

 

                        Garry & Kathryn Seymour, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Garry and Kathryn Seymour with respect to Development Variance Permit Application No. 90402 be received.

 

                        Stuart Fraser, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Stuart Fraser with respect to Development Variance Permit Application No. 90402 be received.

 

                        Barbara Wheeler, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Barbara Wheeler with respect to Development Variance Permit Application No. 90402 be received.

 

                        David Littlejohn, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from David Littlejohn with respect to Development Variance Permit Application No. 90402 be received.

 

                        Sheila Morley, re DVP 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        That the correspondence from Sheila Morley with respect to Development Variance Permit Application No. 90402 be received.

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                        Zoning Amendment Application No. 9626 – Rondalyn Resort/Danron Holdings Ltd. – 1350 Timberlands Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1. That the Report of the Public Hearing containing the Summary of the Minutes and Submissions held July 3, 2002 be received for information.

 

2. That the original Amendment Bylaw No. 500.287, 2002 which proposed to create the Rondalyn Resort Comprehensive Development Zone (CD13) with a maximum of 90 campsites be reconsidered and reintroduced as suggested in the staff report to reflect the existing legal non-conforming uses on the property and permit expansion of the facility to a maximum of 60 RV sites together with a number of existing accessory uses.

 

3. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.287, 2002” be given 1st and 2nd readings as amended subject to Conditions of Approval as outlined in Schedule No. 1 of the staff report and be referred to public notification.

 

4. That the Regional Board waive the requirement for a Public Hearing pursuant to Section 893 of the Local Government Act and further, that adjacent landowners within 200 metres of the subject property be notified of the revised Amendment Bylaw No. 500.287, 2004 by way of direct mail and display ad in the local newspaper.

 

5. That the applicants be provided two years to resolve the waste management issues with respect to the 30 additional unauthorized RV sites. Should the applicants be unable to obtain the necessary provincial approvals and commence the zoning amendment process, the additional 30 sites must be removed within two years of the date of adoption of Amendment Bylaw No. 500.287, 2004. During this period the campsites would not be occupied and the future use of these sites would be subject to successfully rezoning the subject property.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                        DP Application No. 60403 and Request for Relaxation of Minimum 10% Frontage Requirement – G & B Duckett – 400 Lowry’s Road – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to DP Application No. 60403.

 

                        That the request, submitted by G & B Duckett to allow works associated with a subdivision proposal within a Watercourse Protection Development Permit Area and to relax the minimum 10% frontage requirement for the proposed parcels as shown on the plan of subdivision of Parcel A (DD 2666 N) of District Lot 20, Nanoose District, be approved subject to Schedules No. 1 and 2.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                        DVP Application No. 90402 & Request for Relaxation of the Minimum 10% Frontage Requirement – M. Keen – 1012 Nanaimo River Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to DVP Application No. 90402.

 

                        That the request, submitted by Mark Keen to relax the minimum 10% frontage requirement for the Proposed Lots 1 and 2, as shown on the plan of subdivision of The West 40 Acres of Section 5, Range 3, Cranberry District as shown Coloured Red on Plan Deposited Under DD 1545-4F, Except Parcel A (DD 2849N) and Except Plans 3317, 25660 and 33499 and Except That Part Outlined in Red on Plan 450 RW, and Except Part in Plans 40918 and 41817, and to allow the creation of a non-contiguous parcel in conjunction with the proposed 3-lot subdivision, be approved subject to the notification requirements pursuant to the Local Government Act.

 

                        DVP Application No. 90403 – Lehigh Cement/Lum – 920 Chatsworth Road – Area F.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to DVP Application No. 90403.

 

                        That Development Variance Permit No. 90403 submitted by Doug Lum, project supervisor, to legalize a recently constructed silo and vary the maximum height requirements 15 metres to 23.72 metres for the property legally described as Lot A, District Lots 9 & 18, Cameron Land District, Plan VIP67169 be approved subject to notification requirements pursuant to the Local Government Act.

 

                        DVP Application No. 90404 – Lyle Hollingworth on behalf of Hollingworth & Jorgensen – 1410 & 1420 Price Road – Area F.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to DVP Application No. 90404.

 

                        That Development Variance Permit No. 90404, submitted by Lyle Hollingworth, on behalf of James Hollingworth, Dorrie Jorgensen, Robert Jorgensen and Donna Jorgensen to vary the bylaw provision for lot exempts from minimum lot size requirements in conjunction with the proposed lot line boundary subdivision of Lot 1, Plan 50612 and the Remainder of Lot 52, Plan 1964, Both of District Lot 156, Nanoose District, be approved subject to the conditions set out in Schedule Nos. 1, 2 and 3 and the notification requirements pursuant to the Local Government Act.

 

7.2              COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

33-38                Minutes of the regular Committee of the Whole meeting held February 24, 2004.  (for information)

 

                        COMMUNITY SERVICES

 

                        RECREATION & PARKS

 

                        Nanoose Bay Crown Land District Lot 137 Update.  (All Directors – One Vote)

 

                        That the update report on Crown Land District Lot 137 in Nanoose Bay be received for information.

 

                        Horne Lake Regional Park Operations.  (All Directors – One Vote)

 

1. That the Horne Lake Regional Park Operations report be received for information.

 

2. That staff be directed to advertise a request for proposals to operate Horne Lake Regional Park for 2004.

 

3. That staff be directed to complete a report on a long-term private-sector Horne Lake Regional Park development and operations plan by the early fall of 2004 and in time to advertise and conclude an agreement for 2005 and subsequent years with a private contractor before the end of the year.

 

                        CORPORATE SERVICES

 

                        DEVELOPMENT SERVICES

 

                        BUILDING INSPECTION

 

                        Section 57 – Community Charter – Contravention of Building Bylaw Report.  (All Directors – One Vote)

 

                        1. That filing proceed in eight weeks to allow completion of project, against the title of the property listed, pursuant to Section 57 of the Community Charter and that if the infractions are not rectified within ninety (90) days of filing, legal action will be pursued:

 

(a) Parcel A (DD357395-I) of Lot 2, Block 1, Section 11, Ranges 4 and 5, Plan 3115, Mountain Land District, 2994 Kilpatrick Road, Electoral Area ‘D’, owned by T. Snaydon and M. Lines.

 

                        2. That a notice be filed against the title of the property listed, pursuant to Section 57 of the Community Charter and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

 

(a) Lot 9, District Lot 117, Plan 10367, Nanoose Land District, 3085 Hillview Road, Electoral Area ‘E’, owned by J. and J. Conway.

 

                        ENVIRONMENTAL SERVICES

 

                        SOLID WASTE

 

                        Greater Nanaimo Pollution Control Centre Biosolids Composting.  (All Directors – Weighted Vote)

 

                        That Malaspina University-College be awarded the contract for composting biosolids from the Greater Nanaimo Pollution Control Centre for $50.40 per tonne subject to the proponent coming to an agreement with staff to provide copies of compost testing results as well as copies of application plans and scheduled dates of proposed compost application to the RDN.

 

                        UTILITIES

 

                        French Creek Village Streetlighting Local Service Area Bylaw No. 1062.02.  (All Directors – One Vote)

 

                        That “French Creek Village Streetlighting Local Service Area Boundary Amendment Bylaw No. 1062.02, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                        Nanoose Bay Water Supply Service Area Bylaw No. 1372; Nanoose Bay Water Supply Service Area Amendment Bylaw No. 1372.01; and Nanoose Bay Bulk Water Supply Local Service Area Amendment Bylaw No. 1049.03.  (All Directors – One Vote)

 

1.         That “Nanoose Bay Water Supply Service Area Bylaw No. 1372, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.         That “Nanoose Bay Water Supply Service Area Boundary Amendment Bylaw No. 1372.01, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

3.         That “Nanoose Bay Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1049.03, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                        Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.04 and Northern Community Sewer Local Service Area Amendment Bylaw No. 889.25.  (All Directors – One Vote)

 

1. That “Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.04, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2. That “Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.25, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                        Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

                        That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held January 21, 2004 be received for information.

 

                                                Intergovernmental Advisory Committee.  (All Directors – One Vote)

 

                        That the minutes of the Intergovernmental Advisory Committee meeting held January 28, 2004 be received for information.

 

                        Electoral Area ‘A’ Parks & Green Spaces Advisory Committee.  (All Directors – One Vote)

 

                        That the minutes of the Electoral Area ‘A’ Parks & Green Spaces Advisory Committee meeting held January 15, 2004 be received for information.

 

                        Electoral Area ‘B’ Parks & Open Space Advisory Committee.  (All Directors – One Vote)

 

                        That the minutes of the Electoral Area ‘B’ Parks & Open Space Advisory Committee meeting held January 5, 2004 be received for information.

 

                        Nanoose Bay Parks & Open Space Advisory Committee.  (All Directors – One Vote)

 

                        That the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held January 12, 2004 be received for information.

 

                        District 69 Recreation Commission.

 

                                                (All Directors – One Vote)

 

                        That the minutes of the District 69 Recreation Commission meeting held February 12, 2004 be received for information.

 

                        (Parksville, Qualicum Beach, EA's E, F, G, H - Weighted Vote)

 

                        That the recommendations from the District 69 Recreation Commission Grants Committee be approved as follows and that the Youth Grant to Oceanside Minor Hockey be increased to $2,500:

 

                                                                        Community Grants:

 

Arrowsmith Community Enhance. Society – community programs $ 900

Errington War Memorial Hall Association – building repair $ 2,000

Lighthouse Recreation Commission – community programs $ 2,000

Mid-Island Wildlife Watch Society – Brant Festival $ 1,000

Oceanside Lyric Ensemble – set construction $ 500

Parksville Badminton Club – hall rental $ 1,000

Parksville Seniors Athletic Group – slo-pitch equipment $ 600

San Pareil Owners and Residents Association – Maple Lane Park $ 2,200

 

                                                                        Youth Grants:

 

Adrenalin Games – event expenses $ 500

Ballenas Dry Grad – insurance $ 400

District 69 Family Resource Association – youth program $ 500

Kwalikum Secondary School Music Parents Group – hall rental $ 650

Oceanside Baseball Association – resurface 3 diamonds $ 1,350

Oceanside Minor Hockey – provincial midget tournament $ 2,500

Parksville Qualicum 4-H Club – local program costs $ 500

Qualicum Beach Volunteer Fire Dept. – youth leadership camp $ 2,500

Royal Baseball Club – portable score clock $ 500

Society of Organized Services – children’s recreation subsidy $ 1,250

Society of Organized Services – therapeutic recreation subsidy $ 1,250

Vicious Vacant Productions – two youth events $ 1,715

 

                                                Transit Business Plan Update Select Committee.

 

                        That the minutes of the Transit Business Plan Update Select Committee meeting held January 29 and February 12, 2004 be received for information.

 

                                                (All Directors – Weighted Vote)

 

                        That the Transit Service Agreement effective April 11, 2004 with BC Transit be approved.

 

                        (Nanaimo, Parksville, Qualicum Beach, EA’s ‘A’, ‘D’, ‘E’, ‘G’, ‘H’ – Weighted Vote)

 

                        That the Transportation Services’ Pets-on-Board Program be continued as part of the regular Transit service provision.

 

                                                (Parksville, Qualicum Beach, EA’s ‘E’, ‘G’ – Weighted Vote)

 

                        That the District 69 Community Bus Service Proposal be approved for introduction on June 28, 2004; and that the existing conventional transit routing in place for the Eagle Crest Subdivision be retained as part of the Community Bus service provision.

 

                                                (Nanaimo, Parksville, Qualicum Beach, EA’s ‘A’, ‘D’, ‘E’, ‘G’, ‘H’ – One Vote)

 

                        That the Board express clear interest in obtaining the hybrid buses for use in a test project.

 

                        COMMUNITY SERVICES

 

                        TRANSIT

 

                        District 69 Community Bus Transit Service Amendment Bylaws No. 897.04 and 908.05.  (All Directors – One Vote)

 

1. That the “Regional District of Nanaimo District 69 Community Bus Transit Service Amendment Bylaw No. 897.04, 2004” be introduced and given 1st, 2nd and 3rd reading and be forwarded to the Inspector of Municipalities.

 

2. That the “Regional District of Nanaimo District 69 Custom Transit and Paratransit Local Service Area Amendment Bylaw No. 908.05, 2004” be introduced and given 1st, 2nd and 3rd reading and be forwarded to the Inspector of Municipalities.

 

7.3              EXECUTIVE STANDING COMMITTEE

 

            7.4 COMMISSIONS

 

7.5 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

8.                  ADMINISTRATOR’S REPORT

 

39-44 Oceanside Place Acoustics.  (Parksville, Qualicum Beach, EA’s ‘E’, ‘F’, ‘G’, ‘H’ – Weighted Vote)

 

45-53 Electoral Area ‘F’ Zoning & Subdivision Bylaw No. 1285 – ‘Finetuning’ Project.  (All Directors except EA ‘B’ – One Vote)

 

54-56 Agreement to Operate Consolidated 911 Service.  (All Directors – Weighted Vote)

 

9.                  ADDENDUM

 

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

            11. NEW BUSINESS

 

            12. BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.            IN CAMERA

                        That pursuant to section 242.2(1)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider legal matters.